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General Information

Position Title
Administration Intern
Job Category
Administration
Duty Station(s)
Bangkok
Seniority Level
Entry Level
ICS Level
Internship
Contract Type
Internship
Contract Level
Internship
Posting Start Date
25-May-2026
Posting End Date
07-Jun-2026
Duration
6 months, with possibility of extension up to 1 year

Job Highlight

Reporting to the Senior Fund Manager, the Administration Intern supports fund management by organizing Steering Committee meetings, coordinating staff travel, assisting with procurement/contracts, and processing project transactions.

About the Region

The Asia Pacific Regional Office, based in Bangkok, Thailand, provides strategic leadership and oversight for UNOPS operations across 17 countries, ensuring high performance, operational excellence, and alignment with organizational goals. Operations currently span Afghanistan, Bangladesh, Cambodia, China, India, Indonesia, Lao PDR, Myanmar, Nepal, Papua New Guinea, Pakistan, the Philippines, Sri Lanka, Thailand, Vietnam, and the Pacific Islands. Across these countries, we work closely with key stakeholders to strengthen partnerships and maximize impact through five main operating units: Afghanistan (AFCO), Myanmar (MMCO), South Asia Multi-Country Office (SAMCO), East Asia and Pacific Multi-Country Office (EAPMCO), and the Asia Regional Health Cluster (ARHC). Through these entities, we provide agile, client-focused service delivery across diverse sectors - including infrastructure, health, procurement, and project management - supporting the implementation of sustainable development solutions across the region.

About the Country/Multi-Country Office

The East Asia and Pacific Multi-Country Office (EAPMCO), headquartered in Bangkok, supports UNOPS operations across 24 countries in Southeast Asia, Northeast Asia, and the Pacific. Established in January 2023, EAPMCO provides strategic direction, operational support, and quality assurance to ensure the efficient and effective delivery of projects across its portfolio. EAPMCO implements initiatives in priority areas such as energy transition, climate change, and sustainable development, drawing on UNOPS' core expertise in human resources, procurement, infrastructure, fund management, and programme management.

Job Specific Context

The Southeast Asia Energy Transition Partnership (ETP), a programme of UNOPS, brings together governments and philanthropies to work with partner countries in the region. We support the transition towards modern energy systems that can simultaneously ensure economic growth, energy security, and environmental sustainability. Enabling the transition toward greener energy systems will greatly contribute to the achievement of the UN’s Sustainable Development Goals (SDGs) and the Paris Climate Agreement objectives. 


ETP focuses on Indonesia, the Philippines and Vietnam, which are the countries in the region with the highest energy demand, a substantial pipeline for fossil fuel-based projects, and a significant and cost-effective potential for renewable energy and energy efficiency. ETP provides high-level technical advisory support, holistic support to Governments on financing and technical needs, capacity and skill development, and facilitation of dialogues in all related areas. 

Role Purpose

At ETP, interns join our teams as equal members and are offered a good mix of support work and independent assignments with substantial responsibility. 


Under the direct supervision of the Senior Fund Manager and in close coordination with the Programme Management Senior Officer, the intern’s role is to support activities aimed at increasing fund management capacity.

Functions / Key Results Expected

  • Support a wide range of administrative duties/processes, such as organizing virtual and in-person meetings and events, preparing meeting documents, compiling meeting minutes and following up on action points, etc.

  • Support travel arrangements for ETP staff, and ensure timely response, proper documentation, and payment processing.

  • Support with procurement and contract management tasks.

  • Support projects’ payment transaction tasks, prepare files and supporting documents, and upload onto relevant systems.

  • Support the preparation and organization of ETP Steering Committee meetings, one virtually and one in-person per year.

  • Collect and synthesize data and information for inclusion in ETP documents, reports, presentations, etc.

  • Maintain and organize accurate records of the programme data, files, templates, and other documents on ETP shared drive.

  • Follow ETP operating manuals and the FM’s guidelines to disseminate information and ensure awareness of and compliance by all staff.

  • Foster effective working relationships internally with the relevant UNOPS offices and units such as MCO, PMO, SSU, Finance, IPAS, etc.

  • Perform other duties, as required by the supervisor or ETP management in line with the intern’s functions. 

Skills

Contract Management, General Administration, Procurement, Travel Management
Respect
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organisational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Collaboration
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Partnerships
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Excellence
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Adaptability
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Decision-making
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Communication
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education Requirements

Required

  • Minimum first-level university degree (Bachelor's or equivalent) in Public Administration, Development studies, Social Sciences, or other relevant fields.  

  • Must be enrolled in a university programme such as Bachelor, Master's or Ph.D. (or the equivalent) or have graduated from such studies within three (3) years prior to the application date of the internship.


Experience Requirements

Desired:

  • Some professional experience in the field of  Administration, International Development, or other relevant fields.

  • Ability to manage multiple tasks and competing priorities in a fast-paced work environment, with minimal supervision.

  • Ability to work effectively in a multicultural, international environment, including collaborating with colleagues and partners across different time zones.

  • Strong computer literacy in MS Office standard programs, in particular proficient user of MS Word, PowerPoint and Excel or its equivalent Google suite applications is preferred.

Language Requirements

LanguageProficiency LevelRequirement
EnglishFluentRequired

Additional Information

  • UNOPS does not accept unsolicited resumes. 
  • UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.
  • Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Applications received after the closing date will not be considered. 
  • Only shortlisted candidates will be contacted and invited to proceed to the next stage of the selection process, which may include various assessments. 
  • UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of a wide range of nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. We strive to sustain and strengthen this diversity, fostering an inclusive working environment where all personnel are treated with respect and have equal access to opportunities.
  • UNOPS evaluates all applications based on the skills, qualifications and experience outlined in the vacancy announcement. We are committed to a fair and transparent selection process and welcome diverse perspectives, including those of women, indigenous and racialized communities, individuals of diverse gender identities and sexual orientations, and persons with disabilities.
  • We are committed to enabling all candidates to perform at their best during the assessment process. If you are shortlisted and require support or reasonable accommodation to complete any assessment, please inform our human resources team upon receiving your invitation.
  • UNOPS has zero tolerance for sexual exploitation and abuse (SEA), sexual harassment, and other forms of abusive conduct, including discrimination, abuse of authority, and harassment. To uphold these standards, background checks are conducted for all final candidates to help ensure that individuals with a history of such conduct are not hired. By applying for a position with UNOPS, candidates acknowledge and consent to these verification processes.
 
Terms and Conditions
 
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 
  • For retainer contracts, you must complete a few mandatory courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here
  • For more details about the contract types, please click here.
  • All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda. 
  • It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.