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General Information

Position Title
Procurement Senior Officer
Job Category
Procurement
Duty Station(s)
Geneva
Seniority Level
Mid Level
ICS Level
ICS 09
Contract Type
ICA - IICA - Regular
Contract Level
IICA 1
Posting Start Date
19-Feb-2026
Posting End Date
02-Mar-2026
Duration
Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

Job Highlight

Responsible for managing global procurement and supply chain operations in a fast-paced environment, requiring strong multi-tasking, analytical skills, clear communication with diverse stakeholders, and full professional fluency in both French and English.

About the Region

The UNOPS Global Portfolios Office (GPO) unites the New York Portfolios, including the Peace and Security team (PSC); the Geneva Office; and the Vienna-based Water, Environment and Climate (WEC) teams, to maximize global impact, foster efficiencies and streamline global programmes. Leveraging our collective expertise and networks, GPO supports UNOPS' strategic priorities and the SDGs across over 130 countries. We deliver project management, fund management, advisory services, project implementation, and HR services, working closely with major global partners. Our thematic focus includes sustainable development, climate action, health, peace & security, and humanitarian action.

About the Country/Multi-Country Office

As part of the Global Portfolios Office, UNOPS Geneva provides comprehensive solutions in secretariat hosting, operational support, and fund management. We manage global programmes, including the Water, Environment and Climate (WEC) Portfolio, offering project management, procurement, HR, and financial services. Geneva hosts the secretariats of eight global partnerships focused on health (RBM, Stop TB, ATscale), nutrition (SUN), water/sanitation (SHF), humanitarian leadership (GELI), urban development (Cities Alliance), and disaster displacement (PDD). We also provide fund management for EIF and UN Water, and operational support to Geneva-based partners like the Global Fund and UNHCR. 

Job Specific Context

In June 2015, UNOPS and the Global Fund to Fight Aids, Tuberculosis and Malaria have signed a global Memorandum of Understanding (MOU) to facilitate the use of the UNOPS UN Web Buy Plus procurement platform and services by the Fund’s principal recipients for the order of a range of products. The offering includes all types of vehicles, ranging from soft skin vehicles or motorcycles to ambulances and refrigerated trucks, IT equipment, incinerators and medical waste management solutions, warehouse handling equipment,energy solutions or health sector solutions such as prefabricated modular buildings, mobile health units or biosafety laboratories. In 2018, UNOPS and the Global Fund agreed to further their collaboration and facilitate orders from Principal recipients through the online integration of their two e-commerce environments, wambo.org and UN Web Buy Plus. 

Role Purpose

Under the guidance of the Advisory Services Portfolio Manager and Procurement Advisor, the Procurement Officer, UN WebBuy/Global Fund, is responsible for effective procurement and supply chain management of equipment from UNOPS electronic catalog UN Web Buy Plus. S/He manages and ensures the provision of efficient and timely procurement and global delivery to the Fund’s grant recipients or other eligible partners. The procurement Officer is in touch with a vast range of stakeholders at the Global Fund Secretariat and in countries. The incumbent will evolve in a complex online environment characterized by the integration of, and workflows between, three electronic platforms (with another set of additional platforms that are not interconnected) responding to different needs and logics, to satisfy the respective ordering processes of the Global Fund and UNOPS, facilitate seamless data flows and processes, and satisfy the respective reporting needs. Performance of the project is measured through a thorough set of Key Performance Indicators (KPIs).


The incumbent will be based in Geneva, where the Advisory services portfolio is located, and will undertake occasional missions to Headquarters in Copenhagen or in the field to visit clients as needed. S/he will primarily report to the Advisory Services portfolio of the Geneva office, with functional linkages to headquarters entities, in particular to the Procurement Group and UN Web Buy Plus team, as required by the functions.


The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS. S/he complies with the UNOPS Procurement Manual and UNOPS Financial Rules and Regulations (FRR).

Functions / Key Results Expected

Provide timely, effective and accurate customer service and build relationships with clients:

  • Provide high-quality UN WebBuy procurement services to the Global Fund to Fight Aids, Tuberculosis and Malaria (GFATM), its grant recipients, or any other eligible buyer through proactive budget and procurement plan discussions and regular follow-up meetings;

  • Provide technical advice on complex commodities, and tailor technical specifications in cooperation with clients and suppliers, to ensure that customers’ expectations and specific health sector constraints are met as much as possible using the existing Long-Term agreements and other available sourcing methods;

  • Monitor timely delivery of goods, anticipating and trouble-shooting logistics issues. Co-ordinate custom clearing processes and last-miles delivery services. In order to ensure timely delivery, the Senior Procurement Officer actively engages with the supply chain stakeholders, i.e. grant recipients, suppliers and freight forwarders, and proposes pragmatic solutions.

  • Actively engage in the implementation of innovative offerings involved with complex commodities, such as installation services and on-site training of grantees, and regularly provide feedback to category management/corporate resources on ways to improve the service offering or contract implementation;

  • Maintain and nurture customer relationships; Proactively assist clients with queries and concerns, provide prompt solutions; escalate operational issues internally and externally as required. Manage oral/written response to routine queries from the donor and its stakeholders regarding orders placed or anticipated.

  • Take initiatives to continue expanding the client base and goods/service coverage of the project across the assigned sub-region or cluster of countries assigned.

  • Identify and manage potential supply chain risks and take proactive action to ensure timely delivery of orders within budgetary constraints and donor-approved deadlines.

Manage processes in UNOPS and Global Fund platforms

  • Support Global Fund recipients in the creation of quotations in wambo.org/UNwebbuy Plus; organize training sessions to demonstrate platform functionalities; Create Purchase Orders in UN Web Buy Plus and OneUNOPS from established long-term agreements and place orders with corresponding suppliers;

  • Act as a focal point and reviewer in the wambo.org approval chain; 

  • Verify the accuracy and timeliness of data entries by suppliers and freight forwarders to enhance the accuracy of the project’s dashboards and reports, enabling issues to be proactively identified and project activities to be monitored; instruct suppliers and freight forwards to make modifications on the platforms as may be required;

  • Engage with suppliers to monitor performance, and escalate where necessary. 

  • Elaborate procurement specifications, and conduct procurement processes or secondary bidding exercises in compliance with UNOPS Procurement Policies.

  • Maintain auditable files for each transaction ensuring all decisions and communications are properly documented, also ensuring traceability for the donor and clients on the wambo.org platform.

Contribute to the continuous improvement in procurement operations and development of UN Web Buy Plus and its integration with Wambo:

  • Report bugs encountered on digital platforms and continually support further development of working tools and enhancement of platform integration or internal process automations;

  • Keep abreast of developments in OneUNOPS, UN Web Buy, Wambo.org and other systems;

  • Contribute to the writeup and revision of Standard Operating Procedures (SOPs) to ensure continuity and consistency of processes;

  • Work closely with the Procurement Advisor and Portfolio Manager to analyze demand and take steps to further expand the range of products or services offered to clients.

  • Undertake market research or conduct savings analysis to support informed-decision making.

  • Take initiative to embed sustainability within the operations of the project(s).

Report on services to the Global Fund and contribute to partnership management: 

  • Support the portfolio manager with the periodic review of data to support quarterly and annual reporting requirements; accurate financial forecasting;

  • Work closely with the Portfolio Manager to ensure that purchase orders and payments are properly recorded under the project concerned, and accurate financial forecasts can be built;

  • Ensure that delivery is compliant with implementation periods and rules, and report regularly to stakeholders on status, financial balances and closure management;

  • Share feedback received from the Global Fund and its grantees with the team, to support the management of the partnership; 

  • Participate in meetings with clients in Geneva to report on activities conducted or discuss new needs.

  • Escalate risks and issues in a timely manner.

Perform other related duties as required by the portfolio manager, in support of UN WebBuy Plus operations or other projects.

The incumbent may be asked to supervise, with support from the portfolio manager, personnel or interns who will support certain daily tasks within the project.

Skills

Distribution Logistics, Procurement, Supply Chain Management
Respect
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organisational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Collaboration
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Partnerships
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Excellence
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Adaptability
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Decision-making
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Communication
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education Requirements

Required:

  • An advanced university degree (Master`s degree or equivalent) preferably in logistics, procurement or related areas is required.

  • A first level university degree (Bachelor's degree or equivalent) in the related fields with a combination of additional 2 years of relevant past experience may be accepted in lieu of the master's degree.

Desired:

  • CIPS Certification or equivalent is an asset.

Experience Requirements

Required:

  • Minimum of 2 years of working experience is required in procurement and supply chain management and administrative support services with UN or other international organizations in the context of development or humanitarian projects. 

  • Sound understanding of logistics and Incoterms 2020, with proven experience in management of delivery of products on a regional or global scale. 

  • Experience in the usage of computers and office software packages (MS Office,Google suite) and knowledge of spreadsheet and database packages as well as experience in handling web-based management systems;

  • Ability to perform a variety of procurement and supply chain-related tasks, in particular interacting with equipment suppliers and freight forwarders is required.

Desired:

  • Familiarity with operations or logistics in one or more francophone African country/ies.

  • Good knowledge of UNOPS procurement and financial rules and regulations and/or Global Fund grants.

  • Familiarity with the UN WebBuy Plus platform is an advantage. 

  • Knowledge of the Global Fund and of wambo.org is an asset.

  • Strong IT skills; knowledge of several ERP systems is an asset.

  • Ability to adapt to changing systems, new donor rules, new catalogues and stakeholders

This position is based in Switzerland and the contract fee is not exempt from Swiss laws, including but not limited to laws regarding taxation, social security, accident and health insurance. The incumbent  will be required to pay taxes,  social security  and any other  legal requirements  under Swiss laws.


Language Requirements

LanguageProficiency LevelRequirement
EnglishFluentRequired
FrenchFluentRequired
SpanishFluentDesirable

Additional Information

  • Please note that UNOPS does not accept unsolicited resumes. 
  • Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.
  • Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Applications received after the closing date will not be considered. 
  • Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments. 
  • UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 
  • Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. 
  • We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
 
Terms and Conditions
 
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 
  • For retainer contracts, you must complete a few mandatory courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here. 
  • For more details about the contract types, please click here.
  • All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda. 
  • It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.