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General Information

Position Title
Supply Chain Management Specialist
Job Category
Supply Chain Management
Duty Station(s)
Juba
Seniority Level
Mid Level
ICS Level
ICS 10
Contract Type
ICA - LICA - Specialist - Regular
Contract Level
LICA 10
Posting Start Date
07-May-2026
Posting End Date
20-May-2026
Duration
Ongoing (subject to organizational requirements, availability of funds, and satisfactory performance)

Job Highlight

The Supply Chain Management Specialist (Fleet, Logistics and Assets Management) reporting directly to the Support Service Manager, plays a vital role in the efficient and effective operation of UNMAS. This position is essential for ensuring the safe and reliable deployment and utilization of the fleet and assets necessary for critical mine action activities. This role offers a challenging and rewarding opportunity within a dynamic environment, with clear potential for professional development and growth within UNOPS.

About the Region

The UNOPS Global Portfolios Office (GPO) brings together diverse expertise to help partners deliver impact worldwide. With hubs in New York, Geneva, and Vienna, and expert teams operating globally, GPO leads multi-regional initiatives that advance sustainable development, climate action, and peacebuilding - including in some of the world’s most challenging environments. By leveraging our collective expertise and global networks, GPO supports UNOPS’ strategic priorities and the Sustainable Development Goals across more than 130 countries. We work closely with major global partners - including governments, international financial institutions, and UN agencies - to deliver a wide range of services, such as project management, fund management, hosting services, and HR support.

About the Country/Multi-Country Office

The New York Portfolios Office (NYPO) manages UNOPS' New York-based portfolios, delivering project and programme management, procurement, HR, and financial services to global partners, from the UN Secretariat to Member States. NYPO strategically positions UNOPS with these partners, fostering collaboration to achieve growth and leveraging expertise in global portfolio design and implementation. We support the broader SDGs and 2030 Agenda, primarily assisting the UN Secretariat and other New York-based UN entities with a global reach. NYPO encompasses the Peace and Security Cluster (PSC), focusing on explosive threat management, and the Sustainable Development Cluster (SDC), providing diverse operational support to the UN system in New York.

Job Specific Context

The Supply Chain Management Specialist (Fleet, Logistics and Assets Management) will be responsible for the fleet performance and optimum utilization; oversight of all workshops management activities and for the effective control and management of assets in accordance with the established UNOPS rules and procedures.

Role Purpose

The Supply Chain Management Specialist (Fleet, Logistics and Assets Management) is responsible for ensuring the efficient and cost-effective management of the UNMAS fleet and assets, in compliance with UNOPS rules and regulations. This includes developing and implementing maintenance plans, managing workshop activities, overseeing asset recording and verification, and providing technical advice to management.

Functions / Key Results Expected

1. Fleet, Logistics and Asset Management

  • Support in the  development of fleet optimization and asset lifecycle strategies aligned with programme delivery.

  • Advise senior management on cost-efficiency, risk, and sustainability of fleet/assets.

  • Ensure that the UNMAS SSD fleet is managed in the most cost efficient manner to achieve maximum vehicle availability and minimum downtime.

  • Responsible for developing and implementation of  an efficient and timely preventive maintenance system and repair capability for the UNMAS SSD fleet. Develop and implement annual maintenance plans and servicing schedules.

  • Assess and provide advice on maintaining an appropriate sized fleet in accordance with programme needs. Support in developing  a local fleet replacement strategy aligned with applicable rules and regulations.

  • Establish and maintain quality controls, central electronic record keeping, fleet policies and procedures including but not limited to monitoring fleet, inspections, maintenance, repairs, accident reporting, UNMAS fleet registration/insurance and fleet safety.

  • Responsible for monitoring and tracking UNMAS SSD vehicle usage, implementing proper controls on the fuel cards and fuel consumption.

  • Inventory management of spare parts and coordination with UNMAS SSD procurement to ensure optimum stock of fleet supplies at all times.

  • Ensure proper workshop administration and responsible for labour allocation and job flow in the workshop including job scheduling for day to day operations. Monitor and supervise workshop activities carried out by the mechanics.

  • Ensure that all workshops are equipped with adapted tools and equipment and that the workshop infrastructure meets minimum Health, Safety and Security and Environment (HSSE) Standards, ensuring workshop activities are conducted in a safe manner. Conduct quarterly risk assessments to ensure health and safety measures are in place and in compliance with the UNMAS HSSE Plan and prepare HSSE reports.

  • Provide technical advice to the procurement unit during the acquisition process of fleet supplies, workshop tools/equipment and ensure that all the fleet supplies and tools/equipment delivered are appropriate and in accordance to the specification required.

  • Provide inputs for planning exercises, annual/quarterly budgeting and forecasting, reviews and audits on fleet.

  • Oversee and ensure the proper recording and maintenance of the assets information in both assets WASP database and UNOPS ERP system.

  • Conduct quality assurance and implement quality controls to guarantee the integrity and accuracy of the information recorded on assets and expendables.

  • Prepare regular asset and expendable inventory reports.

  • Coordinate the bi-annual asset verification process to ensure 100% assets are physically verified, reconciled and reported.

  • Prepare timely reports on any lost or damaged assets and ensure that the supportive documents are  completed and filed for audit purposes.

  • Oversee asset disposal process with UNMISS is completed in a timely manner and supportive documents are submitted to relevant HQ assets focal point.

  • Assess and provide advice to the management in terms of asset life, repairs and  replacement requirements during planning and operational phases.

  • Conduct spot checks on expendable items and oversee warehouse management operations.

  • Maintain correct assets and expendable filling and implement quality controls to ensure compliance with UNOPS rules and regulations.

  • Manage transport planning and movement coordination for programme personnel, equipment, and supplies, including scheduling and prioritisation of field missions.

  • Serve as the programme's primary liaison with UNMISS logbase on all matters related to supply movement, fuel resupply, and base support logistics.

  • Coordinate customs clearance, import/export procedures, and in-country transport arrangements for programme assets, spare parts, and consumables.

  • Maintain logistics planning inputs for field office support operations, ensuring that operational deployments are adequately resourced in terms of transport and equipment.

  • Coordinate with implementing partners and operational teams on logistics requirements, resolving bottlenecks and escalating supply chain risks to the Support Services Manager.

2. Team Management

  • Facilitate the engagement and provision of high quality results and services of the team supervised through effective recruitment, work planning, performance management, coaching, and promotion of learning and development.

  • Provide oversight, ensuring compliance by team members with existing policies and best practices.

3. Knowledge building and Knowledge sharing

  • Organize, facilitate and/or deliver training and learning initiatives for programme personnel on Fleet, Logistics & Asset related topics.

  • Lead and conduct initiatives on capacity development and knowledge building for fleet, logistics and asset personnel, including network development, plans, learning plans and activities, best practice benchmarking.

  • Oversee team’s contributions to Fleet/Logistics/Asset knowledge networks and communities of practice including collaborative synthesis of lessons learnt and dissemination of best practices in fleet, logistics & Asset management.






Skills

Asset Management, Fleet Management, Inventory Management, Logistics Management, Team Management
Strategic Perspective
Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organisation. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organisation.
Respect
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organisational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Collaboration
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Partnerships
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Excellence
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Adaptability
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Decision-making
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Communication
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education Requirements

Required

  • Advanced university degree (Master’s degree or equivalent) with 5 years of relevant experience; or  

  • First Level university degree (Bachelor’s degree or equivalent) with 7 years of relevant experience


Desired

  • Certification in Fleet Management or Asset Management 

Experience Requirements

Required

  • Relevant Experience is defined as experience working in fleet management, asset management, logistics, supply chain, or a relevant field. 

  • Minimum of 5 years of relevant experience.

  • Experience in developing and implementing maintenance plans and workshop procedures. 

  • Experience in supervising and managing a team.


Desired

  • Experience working in a UN or international organization.

  • Experience with ERP systems and asset management databases.


Language Requirements

LanguageProficiency LevelRequirement
EnglishFluentRequired

Additional Information

  • UNOPS does not accept unsolicited resumes. 
  • UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.
  • Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Applications received after the closing date will not be considered. 
  • Only shortlisted candidates will be contacted and invited to proceed to the next stage of the selection process, which may include various assessments. 
  • UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of a wide range of nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. We strive to sustain and strengthen this diversity, fostering an inclusive working environment where all personnel are treated with respect and have equal access to opportunities.
  • UNOPS evaluates all applications based on the skills, qualifications and experience outlined in the vacancy announcement. We are committed to a fair and transparent selection process and welcome diverse perspectives, including those of women, indigenous and racialized communities, individuals of diverse gender identities and sexual orientations, and persons with disabilities.
  • We are committed to enabling all candidates to perform at their best during the assessment process. If you are shortlisted and require support or reasonable accommodation to complete any assessment, please inform our human resources team upon receiving your invitation.
  • UNOPS has zero tolerance for sexual exploitation and abuse (SEA), sexual harassment, and other forms of abusive conduct, including discrimination, abuse of authority, and harassment. To uphold these standards, background checks are conducted for all final candidates to help ensure that individuals with a history of such conduct are not hired. By applying for a position with UNOPS, candidates acknowledge and consent to these verification processes.
 
Terms and Conditions
 
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 
  • For retainer contracts, you must complete a few mandatory courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here. 
  • For more details about the contract types, please click here.
  • All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda. 
  • It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.