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General Information

Position Title
Programme Management - Senior Associate
Vacancy Type
Internal candidates only
Job Category
Programme
Duty Station(s)
Yangon
Seniority Level
Associate
ICS Level
ICS 07
Contract Type
ICA - LICA - Support - Regular
Contract Level
LICA 7
Posting Start Date
09-Apr-2026
Posting End Date
29-Apr-2026
Duration
Open-ended, subject to organizational requirements, availability of funds and satisfactory performance

Job Highlight

This role offers a unique opportunity to contribute to a significant EU-funded initiative focused on recovery and resilience in Myanmar. The Programme Management Senior Associate will play a crucial role in ensuring the efficient administration and procurement processes of the CRRM programme, directly impacting its ability to deliver essential services and build community resilience.

About the Region

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development. UNOPS’ areas of expertise cover infrastructure, procurement, fund management, project management, financial management and human resources.

About the Project Office

UNOPS Myanmar is one of UNOPS’ leading offices in Asia, acting as fund manager for three of the largest aid programmes in the country, namely the Access to Health Fund, the Livelihood and Food Security Fund (LIFT) and the Joint Peace Fund (JPF). In addition, UNOPS is Principal Recipient for the Global Fund in Myanmar and for the Global Fund’s regional artemisinin-resistance initiative targeting drug-resistant malaria in the greater Mekong sub-region. UNOPS provides procurement, infrastructure, fund and project management services to a wide range of organizations in the country. UNOPS plays a critical role in ensuring that the quality of services provided to its partners meets stringent requirements of speed, efficiency and cost effectiveness.

Job Specific Context

The EU-funded Comprehensive Recovery and Resilience for Myanmar (CRRM) programme is designed to address the full spectrum of the Humanitarian-Development-Peace (HDP) nexus: prevention, response, and recovery. CRRM will build community resilience by enhancing the capacity to prepare for, respond to, and recover from both natural and human-induced crises. Furthermore, a core focus will be placed on guaranteeing access to quality basic services, improving livelihoods, and fostering durable economic solutions.

Role Purpose

***** This is an internal vacancy and only for internal candidates only. *****


The Programme Management Senior Associate (Administration and Contracts) is responsible for providing high-quality, client-focused, and results-oriented technical and administrative support across both generalized and specialized processes, particularly in administration, logistics, and procurement. This role ensures efficient service delivery and compliance with UNOPS rules and regulations, promoting the optimal and cost-effective use of resources.

Functions / Key Results Expected

1. Administrative Services & Coordination


  • Coordinate individual work areas and guide personnel on executing standard office transactions, processes and client services in compliance with UNOPS rules and regulations.


  • Monitor team performance against service agreements and assess client satisfaction.


  • Implement control mechanisms for administrative services, maintaining accurate records of commitments and expenditures.


  • Serve as a designated transactional role in the ERP system.


  • Compile data and research information to support the planning of financial resources and administrative budgets.


  • Provide HR related administrative support such as, but not limited to, recruitment and onboarding processes for programme personnel and consultants, and assist with induction logistics in coordination with HR.


  • Maintain accurate records of attendance, leave, and contract status for programme staff and consultants, ensuring timely updates and proper filing in accordance with UNOPS procedures.

2. Logistics & Asset Management


  • Oversee the implementation of logistics systems in line with UNOPS procedures.


  • Coordinate services related to shipments, customs clearance, event management, insurance, and facility/space management.


  • Coordinate supply and asset management services, including physical verification of inventory items.


  • Ensure timely preparation and submission of periodic inventory reports.


  • Serve as the travel focal point for the CRRM programme, overseeing end‑to‑end coordination of duty travel for personnel, consultants and meeting participants in full compliance with UNOPS travel policies and applicable SOPs.


  • Liaise with travel service providers and Finance to ensure accurate calculation of travel entitlements, timely ticketing and payments, and proper processing of Travel Expense Claims (TECs), while maintaining up‑to‑date travel records and identifying opportunities for cost savings.

3. Procurement Planning & Requisition


  • Collaborate with CRRM programme personnel and managers in preparing procurement plans and awards.


  • Provide proposals to requesting entities on modes for provision of goods, works and services including procurement deadlines for every stage.


  • Review requisitions for completeness and prepare proper specifications for equipment, materials and statements of work (SoWs).


  • Maintain and update procurement monitoring processes for the Programme/Projects and provide feedback on Purchase Orders (POs) to requesting offices.


  • Conduct routine market research to determine supply sources using the UN Global Marketplace and other relevant external sources.


  • Set up, enhance or maintain local supplier and contractor databases ensuring regular updates.

4. Bidding, Tendering & Contract Administration


  • Prepare and issue Expressions of Interest (EOIs), Requests for Quotation (RFQs), Invitations to Bid (ITBs), Requests for Proposal (RFPs) and other tender documents in conformity with approved templates.


  • Prepare shortlists of suitable contractors and suppliers for approval by designated officers.


  • Work with programme and operations clients to review and evaluate bids and proposals and prepare analyses for contract award submissions.


  • Ensure complete and accurate submissions to Contract and Property Committees (CPCs) including all supporting documentation.


  • Follow up on signing of contracts by vendors, obligate funds in the ERP and obtain appropriate approvals.


  • Maintain contracts, filing systems and databases of best suppliers, contractors and service providers.


  • Liaise regularly with vendors and consignees until safe delivery of goods is achieved and resolve post-order problems.

5. Reporting & Compliance


  • Generate procurement status reports and monthly procurement summaries as required.


  • Ensure availability of all supporting documents for audit and review purposes.


  • Compile information on administrative services provided for cost-recovery billing.


  • Prepare oral or written responses to queries from projects, clients and companies regarding administrative and procurement matters.

6. Knowledge Building & Sharing


  • Organize, facilitate and deliver training and learning sessions covering administrative, logistics, transportation, asset management and procurement topics.


  • Participate in knowledge-sharing initiatives and Communities of Practice (CoPs), contributing insights and lessons learned.


  • Conduct research on administration and procurement topics and contribute to drafting of reports, summaries and briefing notes.


  • Collect and productively utilize feedback and internal knowledge about processes and best practices.

Skills

Administration, Contract Management, Logistics Management, Procurement, Reporting
Respect
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organisational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Collaboration
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Partnerships
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Excellence
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Adaptability
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Decision-making
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Communication
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education Requirements

Required

  • Secondary school (or equivalent) with 7 years of relevant experience OR

  • Bachelor’s degree (or equivalent) in any discipline with 3 years of relevant experience is required.


Desired

  • A globally or nationally recognized professional certificate or membership (e.g. CIPS) is desired.

Experience Requirements

Required

  • Relevant experience is in procurement, logistics, administration, operations, or related areas.

  • Experience in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems.


Desired

  • Experience of working in multicultural environments or UN system organizations in a developing country is desired.

  • Experience in development or humanitarian contexts is desired.

  • Demonstrated experience in working in sensitive partnerships is an advantage.

  • Familiarity with EU projects is an advantage.

Language Requirements

LanguageProficiency LevelRequirement
EnglishFluentRequired
BurmeseFluentRequired

Additional Information

  • Please note that UNOPS does not accept unsolicited resumes. 
  • Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.
  • Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Applications received after the closing date will not be considered. 
  • Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments. 
  • UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 
  • UNOPS evaluates all applications based on the skills, qualifications and experience requirements outlined in the vacancy announcement. We are committed to considering all candidates in a fair and transparent manner, and we value diverse perspectives and experiences, including those of women, indigenous and racialized communities, individuals with diverse gender identities and sexual orientations, and people with disabilities.
  • We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
 
Terms and Conditions
 
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 
  • For retainer contracts, you must complete a few mandatory courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here. 
  • For more details about the contract types, please click here.
  • All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda. 
  • It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.